Medical Affairs Specialist – Magazica Career Hub

Title: Medical Affairs Specialist

Company: Women's College Hospital
Location: Greater Toronto, Canada
Job Type: FullTime

Description:

Women's College Hospital (WCH) in Ontario is seeking a strategic and collaborative Medical Affairs Specialist to provide operational, administrative, and project management support. The role involves credentialing, onboarding, reappointment, physician contract management, and compliance with hospital policies. Reporting to the Director, the Specialist contributes to enhancing departmental effectiveness through project coordination and execution.

The Specialist will assist in managing Medical Affairs, working closely with internal and external partners to support day-to-day operations and contribute to strategic planning. Responsibilities include facilitating credentialing processes, onboarding new staff, managing physician contracts, recruitment of Medical Leaders, and supporting process improvement initiatives.

Qualifications for the role include an undergraduate degree in a related field, 3-5 years of experience in medical administration, and certification as a regulated Health Professional is an asset. Strong project management, organizational, and communication skills are required, along with a commitment to safety and professional behaviour.

Benefits of working at Women's College Hospital include being part of a dedicated team, shaping the future of healthcare, and competitive benefits with an excellent pension plan. The hospital is committed to fairness and equity in employment practices, encouraging applications from diverse backgrounds.

Applicants must reside and be legally eligible to work in Ontario. Women's College Hospital is dedicated to providing equitable, accessible, best-in-class healthcare for everyone, and is committed to safety and vaccination protocols for employees.

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Title: Medical Affairs Specialist
Company: Women's College Hospital
Location: Greater Toronto, Canada
Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system thinking are limitless. Women's College Hospital is committed to equity, quality and patient safety as key professional values and essential components of daily practice.

Healthcare Revolutionized 2030 is our roadmap to the future. Our strategy is built on the pledge that the founders of our hospital made 140 years ago and reaffirms our commitment to providing equitable, accessible, bestinclass healthcare for everyone  meeting people where they are on their healthcare journey and partnering with them to reach their goals of living their healthiest lives possible. The stage has been set for Women's to accelerate our priorities and capture the momentum to catapult our system forward to revolutionize healthcare for everyone.

Applicants must reside and be legally eligible to work in Ontario. We are seeking a strategic and collaborative Medical Affairs Specialist, to provide comprehensive operational, administrative, and project management support to the Medical Affairs department. This role ensures efficient credentialing, reappointment, onboarding, physician contract management, stipend processing, and compliance with hospital policies and standards.

Reporting to the Director, Medical Affairs, the Specialist contributes to the planning, coordination, and execution of projects and initiatives that enhance departmental effectiveness, providing briefing, speaking, and summary notes to support leadership decisionmaking and communication.

In addition, this role assists with the overall efficient and effective management of Medical Affairs, aligning with the overarching principles of people management, partner collaboration, and continuous improvement. Working closely with internal and external partners, the Specialist supports daytoday operations while contributing to strategic and organizational planning within Medical Affairs.

Summary Of Duties, But Not Limited To Credentialing, Onboarding, Reappointment and Professional Staff Support

Responsible for facilitating credentialing, reappointment, and privileging processes for medical staff, ensuring compliance with regulations and hospital policies.
 Responsible for ensuring that the medical staff credentialing database is fully maintained, and updated.
 Coordinates fulsome onboarding and orientation for new physicians and fellows, ensuring all necessary documentation, access, and all administrative requirements are met.
 Serves as a point of contact for medical staff inquiries related to credentials, reappointment, privileges, and regulatory requirements.
 Supports funding arrangements (e.g. Ministry of Health/Hospital, Hospital OnCall Coverage) and liaises with the medical leadership as appropriate.

Physician Contracts, Stipends, and Financial Administration

Manages and ensures administrative processes related to physician stipends are accurate and processes payments in alignment with contractual agreements in a timely manner.
 Maintains tracking systems for stipend payments and contract renewals, proactively identifying upcoming expirations in collaboration with other departments.
 Administration of Fellow contracts as hired by Physicians.
 In collaboration with the Director, manages physician service contracts, ensuring alignment with hospital policies and applicable guidelines.

Recruitment

Coordinates the recruitment of Medical Leaders including processes for 5year reviews and Department Head searches across the organization, in consultation with the Director, Medical Affairs and the VP, Medical Affairs and System Transformation and Lead Medical Executive
 Works with physician leaders and the organization to ensure that physician recruitment plans and resource allocation are appropriately aligned.
 Works in partnership with physician leaders in the application of HR policies and best practices, and to codevelop and implement meaningful medical human resources planning processes to support the hospital's strategic plan.

Strategic Planning, Process Improvement, and Compliance

Supports initiatives to improve the efficiency of Medical Affairs operations, including digitization and workflow enhancements.
 Assists in developing policies, guidelines, and best practices to improve compliance and governance of medical staff operations.
 Supports the Director in the coordination of Relationship Management Plan letters to physicians.
 Provides administrative support to Medical Affairs leadership in decisionmaking and policy implementation.
 Supports the Chair of the Medical Advisory Committee (MAC) with minute taking and the coordination of committee agendas and documentation.
 Collaborate with crossfunctional teams to ensure regulatory compliance with hospital accreditation standards.
 Provides comprehensive operational, administrative, and project management support to ensure the effective and efficient functioning of the Medical Affairs department.

The responsibilities described above are representative and are not to be construed as allinclusive. Qualifications

Undergraduate degree in a related field required.
 Minimum 35 years of experience in medical administration, healthcare operations, or hospital administration.
 Certification as a regulated Health Professional is an asset.
 Project Management Professional (PMP) is an asset.
 Strong understanding of credentialing, reappointment, physician contracts, and healthcare compliance.
 Experience working in a hospital or academic healthcare setting is an asset.
 Working knowledge of hospital structure and operations and clinical programs.
 Strong project management, organizational, and communication skills
 Proven attendance and punctuality.
 Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women's College Hospital
 This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all

Why Choose Us?

Be part of a dedicated team committed to excellence.
 Shape the future of healthcare in a supportive environment.
 Enjoy competitive benefits and an excellent defined benefit pension plan (HOOPP).

Women's College Hospital may use artificial intelligence (AI) or automated decisionmaking tools during various points in the recruitment and selection processes. Please note that thirdparty job boards may apply their own automated features when displaying or promoting this posting. Women's College Hospital has no control over these external platform tools.

If you suspect any recruitment related advertising, communication or content did not originate from Women's College Hospital, please report it immediately by providing the relevant details to WCH Job Advertisement Fraud Reporting Form . Employment at Women's College Hospital is conditional upon the verification of credentials, completion of a health review, and proof of immunity and vaccination status for vaccinepreventable diseases, in alignment with WCH Communicable Disease Surveillance protocols. Successful candidates will be required to complete the Employee, Physician and Volunteer Immunization Record Submission Form and the PrePlacement Health Review Form prior to commencing employment. Submission instructions will be provided in the new hire package and all requirements must be satisfied prior to commencing employment.

Women's College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.

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