Administrative Assistant II, Medical

Title: Administrative Assistant II, Medical

Company: University Health Network
Location: Toronto, Ontario
Job Type: FlexTime, FullTime, Shift, Weekdays

Description:

University Health Network (UHN) is seeking an Administrative Assistant II, Medical to join the Division of Medical Oncology and Hematology at Princess Margaret Cancer Centre. This is a temporary full-time position for 2 months, with a salary range of $25.56 - $31.95 per hour.

Position Summary

The Administrative Assistant II, Medical will support physicians in DMOH with clinical and administrative tasks to ensure a smooth patient journey. The Division of Medical Oncology and Hematology at Princess Margaret Cancer Centre is a leading program in Canada with extensive research initiatives and clinical trials.

Duties

Manage physician office phone line/digital messages and act as the primary contact for patients

Assist with outgoing referrals and track follow-up by medical specialists

Help prepare clinics and manage physician calendars

Assist with academic needs of physicians

Other duties as assigned

Qualifications

Completion of Secondary School or recognized equivalent

Completion of a recognized post-secondary office/medical administration program

Two (2) years related administrative support experience

Experience with EPIC EMR and Microsoft Office

Fluency in a second language and knowledge of medical terminology is an asset

Excellent organizational and communication skills

Able to work effectively in an interdisciplinary team

Additional Information

UHN offers competitive benefits, programs, and perks, including HOOPP membership, transit access, flexible work environment, development opportunities, and corporate discounts. Applicants must have completed their probationary period and have a good attendance record. A Criminal Record Check may be required. UHN is an equal opportunity employer committed to inclusivity.

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Title: Administrative Assistant II, Medical
Company: University Health Network
Location: Toronto, Ontario
Company Description UHN is Canada's No. 1 hospital and the world's No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospitalbased research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.UHN's vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.Job Description Union: NonUnion   
Replacement or new role: New   
Number of Vacancies: 1   
Site: Princess Margaret Cancer Centre   
Department: Division of Medical Oncology and Hematology   
Work Model: Hybrid   
Reports to: Program Manager, Medical Oncology and Hematology   
Salary: $25.56  $31.95 per hour   
Hours: 37.5 hours per week   
Shifts: Weekdays; Monday  Friday   
Status: Temporary Full Time ( 2 months )   
Closing Date: February 2, 2026Position Summary   
The Division of Medical Oncology and Hematology (DMOH) at the Princess Margaret Cancer Centre is the most extensive program in Canada and is among the largest in North America. Our program supports extensive clinical, translational, and basic research initiatives including an extensive clinical trials program. Additionally, the DMOH endorses a comprehensive training program attracting both national and international fellows.The Administrative Assistant II, Medical position supports physicians in DMOH with both clinical and administrative duties. The main function of this position is to support patients and physicians to ensure a smooth patient journey.Duties

Manage physician office phone line/digital messages and act as the primary contact for patients relating to physician specific matters
 Assist with and track outgoing referrals to ensure timely follow up by other medical specialists
 Help prepare clinics to ensure tests have been ordered and reported on prior to visits
 Manage physician calendars and send out meeting invites, take meeting minutes as needed
 Assist in the completion of forms related to patient care
 Assist with academic needs of physician such as CV maintenance and promotions
 Other duties as assigned

Qualifications

Completion of Secondary School or recognized equivalent
 Completion of a recognized postsecondary office/medical administration program at the certificate level or equivalent
 Two (2) years related administrative support experience
 Experience working with EPIC EMR for managing referrals, appointment scheduling, and standard clinical operations is required
 Previous onthejob computer/wordprocessing in a Microsoft Office environment is preferred
 Experience working in a health care environment is an asset
 Fluency in a second language is considered an asset (e.g., French)
 Knowledge of medical terminology is an asset
 Excellent organizational and time management skills
 Excellent interpersonal, verbal and written communication skills
 Able to operate effectively in an interdisciplinary team

Additional Information Why join UHN?In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
 Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP

)  Close access to Transit and UHN shuttle service

A flexible work environment
 Opportunities for development and promotions within a large organization
 Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

University Health Network

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