Administrative Assistant II | Clinical Operations

Title: Administrative Assistant II | Clinical Operations

Company: Interior Health Authority
Location: British Columbia, Canada
Job Type: FlexTime, FullTime

Description:

Interior Health (IH) is seeking an experienced, highly efficient, and self-directed permanent full-time Administrative Assistant II to support the Executive Director, Clinical Operations, Kamloops Community. The position is based in Kamloops, B.C., with flexibility within the Interior Health region.

Who are we looking for? This role provides crucial administrative operational support for the Executive Director, Clinical Operations, ensuring timely execution of administrative tasks and program coordination. We seek a detail-oriented, knowledgeable candidate who can collaborate with internal and external partners and maintain standard work to support program initiatives.

What We Offer

Competitive salary and remuneration package
Career Growth
Employer paid training/education
Employer paid vacation
Employer paid insurance premiums
Extended Health & Dental coverage
Contribution to Municipal Pension Plan
Balanced lifestyle

Salary Range: $58,494 (min) to $73,117 (midpoint) to $76,773 (max) per annum, based on 1.0 FTE. Salaries are established within the minimum and midpoint based on qualifications, experience, and internal equity review.

What will you work on? The Administrative Assistant II provides complex administrative support functions, coordinates workflow, composes correspondence, generates reports, and maintains confidentiality of information. Responsibilities include facilitating communication, organizing meetings, and preparing documents for authorization by the management team.

Some Other Typical Duties And Responsibilities

Discuss inquiries for information with internal and external contacts
Resolve day-to-day problems and evaluate operating procedures
Draft confidential correspondence and project-related materials
Prepare spreadsheets, graphs, and statistics
Coordinate administrative logistics for meetings and events
Attend and record confidential meetings
Perform other assigned duties

How will you create an impact? Joining our IH team allows you to challenge yourself professionally while enjoying personal pursuits in the community.

Reasons to Apply at Interior Health

We offer a work environment conducive to growth, development of clinical skills, and psychological health & safety. Enjoy a balanced lifestyle and personal pursuits in this fantastic community.

Come live, work, and play where others vacation. Make a difference and love your work. Apply today!

*"Honouring Interior Health's commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit)."*

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Title: Administrative Assistant II | Clinical Operations
Company: Interior Health Authority
Location: British Columbia, Canada
Interior Health (IH) is looking for an experienced, highly efficient and selfdirected permanent full time Administrative Assistant II to support the Executive Director, Clinical Operations, Kamloops Community. This position is located in beautiful Kamloops, B.C. but the location of this position can be flexible within the Interior Health region.

Who are we looking for? This role provides fulltime crucial administrative operational support for the Executive Director, Clinical Operations and is crucial in ensuring timely execution of administrative tasks and smooth coordination of programs within the portfolio.

We seek a detailoriented, knowledgeable, and skilled candidate who takes pride in their career and can make a significant impact in our fastpaced environment. This handson role involves working within an innovative culture focused on transformational change in the healthcare system.

The successful candidate will have a proven track record of collaborating with diverse internal and external partners, including executives, directors, managers, and staff. The successful candidate will coordinate operations, facilitate communication between multiple departments, maintain standard work to support program initiatives and ensure smooth flow and program success.

What We Offer

Competitive salary and an attractive remuneration package
 Career Growth
 Employer paid training/education
 Employer paid vacation (per collective agreement)
 Employer paid insurance premiums
 Extended Health &amp; Dental coverage
 Contribution to Municipal Pension Plan
 Balanced lifestyle

Salary Range The salary range for this position is $58,494 (min) to $73,117 (midpoint) to $76,773 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on? The Administrative Assistant II works in a team environment to provide confidential complex administrative support functions. The Administrative Assistant II serves as a vital linkage and communication source to keep the department informed and aligned to its priorities. Responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating routine &amp; nonroutine correspondence, responding to a variety of sensitive internal and external inquiries, generating complex and detailed reports and presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs in setting a positive, collaborative, efficient tone for the department.

Some Other Typical Duties And Responsibilities

Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.
 Initiates followup processes with staff and others.
 Resolves daytoday problems as required, evaluates operating procedures, and advises management as necessary.
 Drafts confidential correspondence, reports and a variety of projectrelated materials such as memorandums, letters, presentations and project charters as requested.
 Prepares spreadsheets, graphs, flow charts, and statistics as required. Checks all documents for accuracy and completeness.
 Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
 Attends and acts as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly
 Performs other related duties as assigned.

How will you create an impact? Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you We offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health &amp; safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire. Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!

"Honouring Interior Health's commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who selfidentify as Indigenous (First Nations, Métis, or Inuit)."

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