Clinical Records Evaluator, EHA – Magazica Career Hub

Title: Clinical Records Evaluator, EHA

Company: University of Waterloo
Location: Waterloo, Ontario
Job Type: FullTime

Description:

At the University of Waterloo, a Clinical Records Evaluator position is available within the Associate Provost, Campus Support and Accessibility - Employee Health and Accommodations department. The role involves vetting, reviewing, and assessing medical documentation to determine employee eligibility for workplace accommodations and medical leaves. The incumbent will ensure compliance with provincial human rights legislation and industry standards, design accommodation plans, and provide leadership in interpreting clinical records.

Key Responsibilities:

Conduct initial review and analysis of clinical records from registered health professionals

Design individualized workplace accommodation plans based on clinical assessments

Consult with employees on complex disability-related issues and needs

Facilitate workplace accommodations and referrals to support services

Handle sensitive materials and maintain document integrity

Collaborate with partners and key stakeholders to ensure quality processes

Required Qualifications:

Graduate degree in Rehabilitative Health Sciences or related field

Experience reviewing medical documentation and providing accommodations to persons with disabilities

Knowledge of privacy regulations and strong communication skills

Ability to work independently and in a team environment

Proficiency in MS Word, Excel, and PowerPoint

Equity Statement:

The University of Waterloo values diversity and is committed to equity and inclusion. Applicants from historically disadvantaged and marginalized groups are encouraged to apply. The University is dedicated to accessibility for all employees and welcomes candidates who embrace values of equity and anti-racism. Positions are open to qualified candidates legally entitled to work in Canada. Accommodation requests can be made by contacting Human Resources.

Apply Now

Magazica AI Resume Analyzer

Compare your resume with this job and get a personalized report.

⚠️ Please Sign in to use the Resume Analyzer.

🎤 Include Sample Interview Questions

Title: Clinical Records Evaluator, EHA
Company: University of Waterloo
Location: Waterloo, Ontario
At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support &amp; opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.Job Requisition ID: 202500989Time Type: Full timeEmployee Group: StaffJob Category: Medical Health and WellnessEmployment Type: PermanentDepartment: Associate Provost, Campus Support and Accessibility  Employee Health and AccommodationsHiring Range: $78,214.70  $97,768.38Posting Information:The internal posting deadline is December 11, 2025 at 11:59pmJob Description: Primary Purpose The Clinical Records Evaluator is responsible for the initial vetting, verifying, reviewing, and assessing of medical documentation from registered health professionals to determine employee's eligibility for workplace accommodations, medical leaves, and other disabilitybased exemptions. This includes ensuring an employee's medical documentation and accommodation/medical leave application package is complete, which may involve following up with the employee and/or relevant health care professionals. The incumbent will ensure compliance with provincial human rights legislation and industry standards by using clinical judgement to design an initial individualized accommodation plan that ensures the University of Waterloo is fulfilling its legal duty to accommodate. As a subject matter expert on the duty to accommodate, the Clinical Records Evaluator determines whether the University has the duty to accommodate and then determines eligibility for accommodations based on clinical records. The incumbent oversees compliance and mitigates risk, with the University's responsibilities under the Ontario Human Rights Code (OHRC) and its regulations.The incumbent provides leadership to the occupational health nursing team in regard to analysis and interpretation of clinical records for the purpose of designing workplace accommodation plans for employees registered with Employee Health and Accommodation that uphold legal requirements particularly in challenging, litigious, and/or complex cases. Collaboration with other internal and external campus partners is critical to providing holistic support to employees.Key Accountabilities Medical/Clinical Documentation Review (analysis and interpretation)· Conducts the initial review of all clinical records (medical/habilitative documentation and test results) from registered health professionals submitted by employees seeking accommodations from Employee Health and Accommodation office.· Analyzes and assess clinical records to develop the employee's initial workplace accommodation plan as well as determine eligibility for funding opportunities and other exemptions.· Determines if clinical records are incomplete, inconsistent, or suspicious and seek clarification from registered health professionals and other members of the circle of care as appropriate to ensure accuracy of information, accountability and integrity (with employee informed consent).· Makes recommendations to registered health professionals regarding the need for additional evaluations.· Extracts information from clinical records to provide a clinical assessment and recommendations that supports the development of an employee's workplace accommodation plan.· Provides leadership in interpretation and application of assessments and documentation to cross campus units (when needed).Leadership in Accommodation Planning· Provide expertise and leadership to the team in regard to analysis and interpretation of clinical records for the purpose of designing workplace accommodation plans.· Designs the initial accommodation plan for the occupational health manager and case manager.· Provides clinical record support to the team when managing accommodation disputes and accommodation plan adjustments, particularly when additional medical documentation is required.Ongoing Consulting on Complex Disabilityrelated Issues/Needs· Consulting with employees receiving or seeking workplace accommodations and advising around complex issues related to specific disabilities.· Working closely with other units (e.g., Human Resources) to provide holistic care and support for employees with disabilities in crisis or requiring additional support.· Using clinical judgement to refer employees to on and off campus support services, including referrals to health care practitioners.· Consulting with employees seeking to appeal accommodations on the basis of disability. Using clinical judgement to make recommendations to instructors/department regarding these issues.Developing and Facilitating Workplace Accommodations· Conducting biopsychosocial interviews with employees to determine how their functional limitations influence a need for workplace accommodation· Using medical documentation, clinical judgement, provincial legislation, and standards of practice to design appropriate and individualized workplace accommodation plans on a temporary or ongoing basis· Counselling employees on workplace accommodations as it relates to their disability· Screening (for suspected disabilities learning disabilities, mental health and ADHD) and making referrals to appropriate services· Ongoing clinical assessments of employees to determine any changes in condition and accommodations requirements as well any identification of any internal/external supports· Provides consultation between the employee, their manager, and other campus partners regarding the provision of accommodations and support.· Mitigating legal risk by ensuring compliance through consultation, guidance and feedback.· Generate accommodation summaries for employees upon request.· Using clinical judgement to consider (and mitigate) the implications of other variables on the accommodation process.· Working with employees to design and implement appropriate workplace accommodation plans on a temporary or ongoing basis.Handling Sensitive Materials· Organize and direct the return of clinical records to the intended party in a secure manner (appropriate storage and movement of confidential documents).· Ensure access to secure documents are controlled appropriately.· Ensure data accuracy and document integrity.· Appropriately use and maintain confidential health and education records in accordance with University policy and relevant Privacy legislation.· Effectively uses systems and technology to accurately and efficiently manage employee medical documentation.Collaborating with Partners and Key Stakeholders· Consult with campus partner (departments/units) to understand their documentationreview needs and to determine a documentation review process that is streamlined and efficient.· Consult with employees to facilitate their application or submission for exemption, accommodation, etc., on behalf of campus partners.· Consult with campus partners related to employee accommodations or exemption applications, and to offer guidance and advice regarding specific issues as they arise.· Communicate and collaborate with various crosscampus partners to review processes regularly and ensure quality.· Develop and leverage positive relationships with appropriate on and off campus stakeholders.· Provide proactive, professional and effective communications strategies with employees registered with the office.· Utilize proactive, professional and effective communication strategies with employees registered with Employee Health and Accommodation and other key stakeholder as appropriate.Required Qualifications Education · Graduate degree in either Rehabilitative Health Sciences (e.g., Occupational Therapy), Nursing, Social Work, Psychologist, or related field.· Eligible for registration with a professional college/society recognized in Ontario.Experience · Experience reviewing medical documentation, psychoeducational assessments, and habilitative documentation and test results from registered health professionals to determine a support plan.· Experience in an employeefocused (secondary or postsecondary school context) environment.· Experience providing accommodations, support, or services to persons with disabilities.· Experience and/or training in supporting persons in crisis and securing appropriate support.Knowledge/Skills/Abilities · Working knowledge of privacy regulations.· Strong understanding of how symptoms or functional limitations of a disability interferes with an individual's daily functioning.· Proven ability to work independently and as a team member in a busy and interdisciplinary environment.· Excellent communication (oral and written) skills.· Superior organizational, problemsolving and interpersonal skills required.· Proven ability to provide solutionfocused interventions.· Negotiation and mediation skills is an asset.· Basic knowledge of MS Word, Excel, and PowerPoint· Familiarity using databases for case management.Equity StatementThe University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, antiracism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ .Positions are open to qualified candidates who are legally entitled to work in Canada.The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 5198884567, ext. 45935.

University of Waterloo

I agree to the Resume Analyzer Terms & Conditions.

Magazica AI Resume Analyzer

Match Score: 0%

Disclaimer

Professional Advice

Company

SUBSCRIPTION