Description:
We are seeking a highly organized and professional Medical Office Assistant to join our healthcare team. This role is essential in ensuring the smooth operation of our medical practice by managing administrative tasks, supporting clinical staff, and providing exceptional patient service. The ideal candidate will possess strong communication skills, excellent organizational abilities, and experience in office management within a healthcare setting. Prior experience with front desk operations, bookkeeping, and vendor management is preferred. This position offers an opportunity to work in a dynamic environment where attention to detail and teamwork are highly valued.
Responsibilities:
Greet patients and visitors with professional phone etiquette and a welcoming demeanor
Manage multi-line phone systems efficiently to handle appointment scheduling, inquiries, and follow-ups
Maintain accurate patient records through filing, data entry, and electronic health record management
Support billing and bookkeeping tasks using QuickBooks or similar software
Assist with human resources functions including payroll processing and staff scheduling
Oversee vendor management to ensure timely procurement of supplies and services
Coordinate with clinical staff to facilitate smooth daily operations
Support training & development initiatives for new staff members
Manage office supplies inventory and perform basic administrative duties such as copying, faxing, and mailing
Uphold confidentiality standards in compliance with healthcare regulations
Experience:
Prior office experience in a medical or healthcare setting is highly preferred
Supervising experience or team management skills are advantageous
Proficiency with QuickBooks, multi-line phone systems, and clerical tools such as filing systems is desirable
Strong communication skills coupled with excellent organizational skills are essential
Experience with human resources functions including payroll, training & development, and vendor management will be beneficial
Demonstrated ability to handle bookkeeping tasks and manage office budgets effectively
Previous experience in front desk operations within a medical environment is a plus
This role requires a proactive individual capable of multitasking efficiently while maintaining professionalism. Candidates should demonstrate strong organizational skills, effective communication abilities, and a commitment to providing outstanding administrative support within a healthcare setting.
Job Type: Full-time
Pay: $17.20-$25.26 per hour
Work Location: In person
