Medical Secretary, Fertility – Magazica Career Hub

Title: Medical Secretary, Fertility

Company: Mount Sinai Hospital (Toronto), Sinai Health
Location: Toronto, Ontario
Job Type: PartTime

Description:

Sinai Health is seeking an experienced Medical Secretary to join the team at the Mount Sinai Fertility Clinic in Toronto, ON. The clinic is dedicated to providing the best options for patients looking to start families or preserve fertility while promoting overall health and well-being. With 3,400 treatment cycles annually, the clinic offers a variety of fertility treatments and serves as a teaching hospital for future fertility professionals.

In This Role You Will

Follow-up on messages related to secretarial duties

Pull charts for daily clinics and ensure all results are filed

Book patient appointments for clinics or procedures

Retrieve lab results from outside labs and update patient information

Assist with various secretarial tasks and administrative duties

Job Requirements

Completion of diploma or degree from an accredited institution, preferably a Medical Secretary program

1 year of office support experience, preferably in a healthcare setting

Skills and Knowledge

Proficient in Medical dicta-typing and Microsoft Office programs

Strong problem-solving and time management skills

Effective communication and customer service skills

Ability to work accurately in a fast-paced environment

Demonstrated initiative, creativity, and flexibility

Satisfactory work performance and attendance history

If you are ready to advance your career in clerical services and believe you would be a valuable addition to our team, apply now to join Sinai Health.

Apply Now

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Title: Medical Secretary, Fertility
Company: Mount Sinai Hospital (Toronto), Sinai Health
Location: Toronto, Ontario
Sinai Health is looking for an experienced Medical Secretary to join our team.

This position is located at the Mount Sinai Fertility Clinic: 250 Dundas Street West, Toronto, ON. About Mount Sinai Fertility Mount Sinai Fertility is committed to making the best options available to patients seeking to create families and preserve their fertility while supporting their overall health and wellbeing. We are an ambulatory unit, open 7 days a week with 2 satellite locations in the Greater Toronto Area. Our average annual number of treatment cycles is 3,400. As a teaching hospital, we help train the next generation of fertility professionals. We offer a wide range of fertility treatments including: Cycle Monitoring, Timed Intercourse, Intrauterine Insemination (IUI), In Vitro Fertilization (IVF), Intracytoplasmic Sperm Injection (ICSI), PreImplantation Genetic Testing (PGT), Frozen Embryo Transfer (FET), Medically Indicated Fertility Preservation, Egg Freezing and Sperm Banking.

In This Role You Will

Followup on messages that pertain to secretarial role
 Pull charts for daily clinics and make sure all results filed on chart
 Book patient appointments for clinics or procedures as required
 Retrieve laboratory blood, RIS xray and Beta HCG pregnancy results from outside labs and Cerner
 Update personal information in Cerner and CIS when patient makes changes
 Dismantle charts post IVF/Sperm Wash cycle
 Record minutes for secretarial staff meetings when required
 Purge and archive charts at recall
 Sort daily mail including lab results
 Assist other secretarial staff with: validate OHIP health cards and MSH cards, register all ambulatory visits in Cerner/PM Launch, daily OHIP billing in CIS computer system
 Set up of IVF and Sperm Wash day 1 charts as required
 Review and transfer messages to nursing staff/physicians/laboratory staff with patient chart for followup
 Prepare charts for new patient referrals as required
 File laboratory reports, operative reports, medical imaging reports, ultrasound reports etc.
 Pull charts for abnormal blood result to be reviewed by physicians and nursing staff
 Complete blood checklist for all patients entering the IVF, Sperm Wash, Donor Programs
 Answer patient lines and direct calls, take messages, book appointments and process referrals as necessary
 Prepare blood requisitions for clinic appointments and to mail to patients
 Retrieve patient charts and release of information documents that are to be sent to other physician's offices
 Perform other duties consistent with the job classification as required

Job Requirements Mandatory

Successful completion of a diploma or degree from an accredited educational institution, with preference given to those who have graduated from a Medical Secretary program.
 1 year of experience in office support, preferably in a healthcare setting.

Skills and Knowledge

Excellent Medical dictatyping skills
 Proficient in Microsoft Word, Excel, Outlook and Appointment Scheduler
 Excellent and effective problem solving and time management skills
 Ability to work accurately and effectively in a fast pace/ high stress environment
 Demonstrated proficiency in communication skills, both verbal and written
 Demonstrated customer service skills and ability to sensitively communicate with patients/families in vulnerable situations
 Demonstrated initiative and creativity and flexibility
 Demonstrated satisfactory work performance and attendance history

If this sounds like you and you feel ready to build your career within clerical services, apply now and let us know why you'd be a great addition to our team.

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