Medical Secretary – Ophthalmology

Title: Medical Secretary – Ophthalmology

Company: St. Michael's Hospital
Location: Toronto, Ontario
Job Type: FlexTime, FullTime

Description:

The Medical Secretary at St. Michael's Hospital provides clinical and administrative support to physicians, ensuring the smooth functioning of the practice and delivering professional service to patients. Reporting to the Clinical Leader Manager, this role involves coordinating daily activities, scheduling appointments, handling phone calls, maintaining patient files, and assisting with billing procedures.

Duties & Responsibilities

Scheduling patient and physician appointments

Answering, screening, and transferring phone calls

Registering patient visits

Preparing and distributing surgical documents

Maintaining patient confidentiality

Creating and maintaining filing systems

Attending meetings and taking minutes

Accurate handling of OHIP billing procedures

Overseeing accounts receivable and payable functions

Providing office management and organization

Booking travel arrangements

Accurate transcription for correspondence

Other duties as assigned

Qualifications

Graduate of a recognized Medical Administration Program or Business Administration Degree

Successful completion of a Medical Terminology Certificate

Relevant healthcare experience in Ophthalmology preferred

Proficient computer skills

OHIP billing experience an asset

Excellent interpersonal and communication skills

Flexible hours with early starts and late finishes may be required, and travel may be involved. Unity Health Toronto is committed to accessibility and inclusivity, offering accommodations throughout the recruitment process to ensure equal opportunities for all candidates.

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Title: Medical Secretary &#8211; Ophthalmology
Company: St. Michael's Hospital
Location: Toronto, Ontario
The Medical Secretary formally reports to the Clinical Leader Manager (CLM) while providing daytoday clinical and administrative support to a physician, or group of physicians. The Medical Secretary coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring service to the patients.

Duties &amp; Responsibilities Reporting directly to the Ophthalmologist for day to day practices and the Clinical Leader Manager for administrative/programmatic duties, the ideal candidate will be able to independently and collaboratively manage a physician practice within St. Michael's Hospital. As a highly organized, selfmotivated, resultsoriented individual, you will be accountable for:

Some combination of the following based on the priorities of the practice:

Scheduling patient and physician appointments
 Answering, screening, and transferring phone calls
 Registering patient visits
 Preparing and distributing surgical documents as appropriate
 Setting up the lanes for the physician to help with patient flow.
 Help problem solve with physician any patient testing required.
 Maintaining patient confidentiality
 Creating and maintaining an efficient filing system for active, pending, and processed referrals
 Maintaining an updated database of appointments, diagnoses, and disposition decisions
 Creation and maintenance of patient files
 Attending meetings: taking and typing of meeting minutes
 Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
 Accurate handling and preparation of OHIP billing procedures
 Overseeing of accounts receivable and payable functions for physicians
 Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
 Booking travel and hotel arrangements, meeting rooms, and catering as required
 Accurate transcription for correspondence for physician's office could include dicta typing
 Other duties as assigned

Qualifications

Graduate of a recognized Medical Administration Program, or Business Administration Degree
 Successful completion of a Medical Terminology Certificate required
 Relevant healthcare experience in the field of Ophthalmology preferred
 Proficient computer skills with advanced knowledge of word processing, spreadsheet applications, graphic and desktop publishing software
 OHIP billing experience an asset
 Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
 Professional and consistent customer service skills

Flexible Hours. Early start time and late finish. This position may involve travel.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrierfree and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

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