Receptionist – Magazica Career Hub

Title: Receptionist

Company: Canadian College of Health Science and Technology
Location: Windsor, Ontario
Job Type: FullTime

Description:

We are looking for a Receptionist to join our team and provide professional front-desk service. The role involves welcoming students and visitors, scheduling appointments, and supporting administrative tasks. The ideal candidate will have strong organizational skills and be detail-oriented.

Responsibilities:

Front Desk and Appointment Scheduling

Enrollment Administration

Central File and Document Management

Systems and Data Entry

General Administrative Coverage

Qualifications:

Secondary-school diploma required

Previous administrative experience preferred

Strong organizational and communication skills

Proficiency with Microsoft Office

Ability to handle confidential information

Team-oriented approach

Additional Requirements:

Access to a reliable vehicle and valid driver's license for occasional external errands. Ability to attend College activities outside regular hours. Other administrative duties as assigned.

Pay: $45,000.00-$50,000.00 per year

Benefits:

Company events

Extended health care

On-site parking

Paid time off

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Title: Receptionist
Company: Canadian College of Health Science and Technology
Location: Windsor, Ontario
Overview

We are seeking an energetic and detailoriented Receptionist to join our dynamic team! The Receptionist welcomes students, prospective students, visitors and external stakeholders while providing professional frontdesk service. The position also supports appointment scheduling, general communication and administrative tasks across campus departments to help maintain organized, efficient and studentfocused operations.

Responsibilities

1. Front Desk and Appointment Scheduling

Work collaboratively with the reception team to provide consistent frontdesk coverage.
 Welcome students, visitors and external stakeholders professionally.
 Answer and redirect telephone calls and general email inquiries.
 Receive documents and direct inquiries to the appropriate staff member.
 Schedule, confirm, reschedule and cancel appointments.
 Learn and use all appointmentbooking and scheduling systems.
 Work with the reception team to ensure coverage during breaks, absences and busy periods.
 Maintain an organized and professional reception area.

2. Enrollment Administration

Support routine enrollment administration and communication.
 Contact prospective or incoming students regarding appointments and outstanding documents.
 Assist with appointment confirmations and routine followup calls.
 Receive completed enrollment documents and check that required sections are present.
 Create and organize files for newly enrolled students.

3. Central File and Document Management

Maintain organized physical and electronic student files.
 Scan, upload, label and file documents accurately.
 Track missing, incomplete or expired documents.
 Contact students to request outstanding forms, information or signatures.
 Receive documents from students and staff and place them in the appropriate records.
 Maintain document checklists and report outstanding items.
 Support file reviews, audits, accreditation activities and regulatorydocumentation requirements.
 Protect the confidentiality and security of all College records.

4. Systems and Data Entry

Learn and use the student management system, appointmentbooking software and other approved College systems.
 Enter approved student information, grades, attendance, hours and administrative updates.
 Prepare draft enrollment letters, transcripts and routine documents for review.
 Update student records based on authorized information.
 Check entered information for accuracy and report errors or missing information.
 Generate routine lists, reports and administrative tracking documents.
 Maintain accurate records of completed and outstanding administrative work.

5. General Administrative Coverage

Provide administrative coverage across the campus during staff absences or increased workloads.
 Assist with telephone calls, emails, scheduling, document preparation and followup.
 Support meetings, orientations, campus events and graduation activities.
 Assist with mail, scanning, photocopying, filing and office organization.
 Maintain an organized task list and communicate outstanding or overdue work.
 Assist student services, placement coordinator &amp; admissions when required.

Qualifications

Secondaryschool diploma required.
 A postsecondary certificate or diploma in office administration, business, customer service or a related field is preferred.
 Previous administrative, reception or customerservice experience is considered an asset.
 Strong organizational, filing, dataentry and followup skills.
 Professional written and verbal communication abilities.
 Strong attention to detail and accuracy.
 Ability to manage multiple tasks and changing priorities.
 Ability and willingness to learn different software systems and administrative procedures.
 Proficiency with Microsoft Office.
 Ability to maintain confidentiality and handle student information appropriately.
 A professional, adaptable and teamoriented approach.

Additional Requirements

Access to a reliable vehicle and possession of a valid driver's licence for occasional external errands, events or meetings when required.
 Ability to attend occasional College activities outside regular working hours.
 Other administrative duties as assigned by CCHST management.

Pay: $45,000.00$50,000.00 per year

Benefits:

Company events
 Extended health care
 Onsite parking
 Paid time off

Work Location: In person

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