Receptionist & Office Service Coordinator

Title: Receptionist & Office Service Coordinator

Company: Teneo
Location: Toronto, ON
Job Type: FlexTime, FullTime

Description:

Teneo is seeking a Receptionist & Office Service Coordinator with 3 years of experience to join their Toronto office. The ideal candidate will provide administrative support to ensure the office runs smoothly and efficiently. Responsibilities include answering phones, managing conference rooms, ordering supplies, and supporting Executives with travel coordination.

Responsibilities:

Perform general reception duties and greet guests professionally

Provide exceptional customer service to internal and external personnel

Serve as the main point of contact for office needs

Maintain office areas and oversee conference room calendar

Assist with onboarding new hires and support Managing Directors

Track, order, and restock office supplies and kitchen items

Coordinate catering orders and team lunches

Oversee office facilities and manage mail and packages

Support general office operations and identify opportunities for improvement

Qualifications:

3 years of receptionist or administrative experience

Proficiency in Microsoft Office Suite

Excellent organizational and communication skills

Bachelor's degree or equivalent experience

Experience in hospitality is a plus

What We Offer:

Unique benefits including flexible time off, medical coverage, team events, and more.

Our Commitment to Diversity and Inclusion:

Teneo is an equal opportunity employer that promotes diversity and inclusion in the workplace.

Total Compensation Package:

Includes annual bonus, RRSP match, healthcare coverage, and additional benefits.

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Title: Receptionist &#038; Office Service Coordinator
Company: Teneo
Location: Toronto, ON
 About Teneo

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a standalone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&amp;I.

The firm has more than 1,800 employees located in 50 offices around the world.

J ob Description

Teneo is looking for a Receptionist &amp; Office Service Coordinator with 3 years of experience to join our Toronto office. The Office Service Coordinator plays an important role in supporting employees and providing administrative assistance to help ensure the office runs smoothly and efficiently.

On a daily basis, this individual is responsible for answering phones, managing and maintaining conference rooms for internal and external meetings, ordering office supplies, supporting Executives with travel coordination and expense reporting, and maintaining office security by following standard operating procedures. The ideal candidate provides exceptional customer service, has excellent interpersonal skills, and demonstrates professional phone and email etiquette.

Responsibilities

Perform general reception duties, including greeting guests and answering phones in a pleasant and professional manner, serving as the first impression for clients and guests
 Provide a "best in class" customer service experience to all internal and external personnel
 Serve as the main point of contact for general office needs
 Provide general hospitality services and maintain a clientready reception area, conference rooms, and other common areas
 Oversee the conference room calendar using Outlook and Robin
 Provide printing, scanning, and document support, including coordinating print jobs and liaising with external vendors as needed
 Assist with onboarding new hires, including coordinating workspace setup, technology requests, and managing access card requests for employees
 Support Managing Directors with administrative tasks such as restaurant reservations, travel coordination, and expense submissions
 Track, order, and restock office supplies, equipment, and kitchen and pantry items
 Maintain kitchen and pantry areas, ensuring a high standard of cleanliness and organization
 Place catering orders and execute setup and cleanup of internal and external catered meetings
 Coordinate weekly team lunches, including sending invites, placing orders, and managing setup and distribution
 Assist with the planning and execution of team activities, internal events, and occasional clientfacing functions
 Oversee office facilities, serve as the daytoday liaison with building management, and submit work tickets for office maintenance and requests
 Receive and distribute mail and packages daily, create shipping labels, and schedule courier service as needed
 Support general office operations and administrative processes, identifying opportunities to improve efficiency and enhance the overall office experience

Qualifications

3 years of experience as a receptionist or in a similar administrative role
 Familiarity with Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel
 Professional email and phone etiquette
 Superior organizational skills
 Ability to prioritize and multitask
 Selfstarter with excellent communication and interpersonal skills
 Inquisitive with a willingness to learn
 Leverages all available resources
 Bachelor's degree or equivalent transferable experience
 Able to work from the Toronto office a minimum of five days per week
 Experience in hospitality is a plus

What We Offer

As a Teneo employee, you'll enjoy unique benefits including flexible time off policy; medical, dental, and vision coverage; longterm disability, and life insurance; RRSP plan with corporate matching; team events; snacks; and other perks.

Our Commitment to Diversity and Inclusion

Teneo is an equal opportunity employer and promotes a diverse and inclusive workplace. Teneo considers all applicants without regard to race, color, religion, creed, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, genetic information, or sexual orientation or any other status protected by applicable law.

Total Compensation Package

Includes annualized bonus, RRSP match, healthcare coverage and a broad range of additional benefits and perks.

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